With effect from 19th July, the Government in England gave the go-ahead for events to take place subject to organisers producing appropriate risk assessments and putting some protections in place for both those attending and working on event sites.
In England, while the regulations have largely been replaced by guidance, some of the rules during COVID are likely to remain in force as organisers and businesses seek to give the public confidence and comply with the Health & Safety at Work Act which makes business responsible for creating a safe environment for their employees.
In announcing the go-ahead, the Government highlighted actions that organisers need to take into account when planning events.
- Risk Assessments should include the risks from COVID – see Government guideline section on event planning.
- Turn Staff and Attendees away if they have COVID-19 symptoms or if they have been told to self-isolate by NHS Test and Trace. See Government guidance section on reducing risk to workers.
- Provide adequate ventilation. You should make sure there is a supply of fresh air to enclosed spaces where there are people present. This can be natural ventilation through windows, doors and vents, mechanical ventilation using fans and ducts, or a combination of both. A CO2 monitor can help identify if the space is poorly ventilated. See Government guidance section on ventilation and the HSE guidance on ventilation and air conditioning during the COVID-19 pandemic.
- Increased cleaning frequency - Increase how often you clean surfaces, especially those that are touched a lot. Also, encourage staff and customers to use hand sanitiser and clean their hands frequently. You can find more information in the Government guidance section on managing your facility or event setting.
- Enable people to check in. Although events are not legally required to collect contact details, they are encouraged to do so will help to support NHS Test and Trace to reduce the spread of the virus.