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Assessing the Risks

Every event, whether large or small, should carry out a detailed risk assessment to identify any issues that could put the public and those working or attending the event site in any danger.   This risk assessment should take account of factors required under health and safety or fire regulations as well issues affecting public health.   It should also specify what actions are being taken to mitigate all the risks that are identified.

As part of this risk assessment, consideration should be given to the particular circumstances of those with different protected characteristics.This risk assessment should also be done in consultation with unions or workers. 

Everyone needs to assess and manage the risks of COVID-19, and in the case of events, this should take into account all those attending the event site, including workers, volunteers, delivery drivers and attendees. 

Employers have a legal responsibility to protect workers and others from risk to their health and safety.This means organisers need to think about the risks they face and do everything reasonably practicable to minimise them, recognising that it is not possible to completely eliminate the risk of COVID-19.

This guidance is intended to help those responsible for managing events to make appropriate decisions and introduce appropriate control measures to minimise the risks.Consideration should also be given to the security implications of any decisions and control measures you intend that are put in place, as any revisions could present new or altered security risks that may require further mitigation. 

A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks.Those with fewer than five workers, or who are self-employed, do not legally have to write anything down as part of their risk assessment but it is always advisable to do so in order to be able to demonstrate that all the risks have been considered should anything go wrong. 

There are interactive tools available to help the writing of a risk assessment from the Health and Safety Executive (HSE):

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